Action with Communities in Rural England (ACRE), the national charity which champions and supports community-led projects and assets in the countryside, has today published comprehensive information that will help village and community halls reopen once government coronavirus restrictions are lifted.
For advice and support, please contact your ACRE Network member
We know that up and down England village halls support close to 300 different kinds of activities across England and for a busy hall, finding the time between bookings to clean to Covid-19 requirements will be a challenge.”
On Monday 15 June the government changed the rules to permit holding indoor markets in community buildings and it is expected that wider reopening of these important assets will be allowed from 6 July.
Deborah Clarke, ACRE’s Rural Evidence and Village Halls Manager said, “Over the past couple of months we have been contacted by numerous volunteers who manage village halls wanting to know how and when they can reopen and help their community recover from Covid19. That’s why we’ve been working with relevant government departments to make sense of the emerging regulations and produce this guidance which is tailored to village halls. I encourage all village halls committees to read this information as it will allow them to put in place measures needed to make their buildings safe for use before they are given the green light to open their doors once again”.
ACRE’s information sheet (updated 20.07.20) looks at how village halls can prepare risk assessments, ensure social distancing once open and introduce effective cleaning regimes. There are some practical resources too including checklists, notices for display in halls and sample terms of hire.
There are over 10,000 village and community halls in rural England, and thousands of Community Centres, church halls and similar buildings serving urban areas, all of which are extremely important to their local communities. They host a wide variety of activities for the enjoyment of local residents, creating sociable spaces which play an important role in combating isolation and loneliness, especially with people living alone.
While some have been hosting essential services such as Food Banks, Community Shops and medicine distribution during lockdown, their usual role in time of disaster as an emergency centre has been unavoidably curtailed. Some with pre-schools have remained open for families of essential workers and since 1st June others have re-opened for pre-school.
Louise Beaton, ACRE’s Community Halls Consultant Adviser said “It’s a huge credit to the volunteers who manage village and community halls that they have been able to manage closure, keep an eye on security and maintenance and now think through the complexity of re-opening halls with multiple meeting spaces of different sizes, for a wide variety of different uses. We know that up and down England village halls support close to 300 different kinds of activities across England and for a busy hall, finding the time between bookings to clean to Covid-19 requirements will be a challenge.”
It may be difficult for some village halls to re-open for public use in July because of financial concerns. Many halls rely on bars, cafes, fetes and dances, wedding receptions and private parties to generate income and subsidise community use of the building. It is not yet clear from government whether these more crowded activities will be allowed until later in the year.”
Many halls have been eligible for the £10,000 Retail, Hospitality and Leisure Grant, which has covered fixed costs during closure. However, there are some which are ineligible. For these halls, and those with higher fixed costs or a financial dependency on uses which continue to be prohibited, ACRE that additional funding will be made available to help with longer term recovery. It will only be during Autumn that the full costs to these halls will become apparent, when heating and the extra costs of cleaning, providing hand sanitiser etc mount up.
Download the guidance
Sample Risk Assessment for Hirers Updated 20.07.20
Version 4 of the Re-opening Information Sheet for Village Halls has been issued 20.07.20, to reflect the Government information at 20th July and anticipates changes at 25th July and 1st August. The changes mainly reflect the Government guidance around the opening of performance and sport venues, which are reflected in revision of Appendix D (Management of Social Distancing – a risk based Approach) and new appendices J and K, which summarise key points as they are most likely to affect village halls and similar facilities, such as allowing yoga, keep fit, rehearsals and live performances.
Social distancing has been a common cause of confusion and updated Government guidance for individuals was released on 18th July, including specific guidance that seated wedding receptions for up to 30 are permitted from 1st August. Further guidance about social distancing is given at the end of Appendix D, rather than in Section 2.2, and we hope this clarifies where responsibility lies. There are consequential tweaks to the Special Conditions of Hire (i.e. to the reference on social distancing, to remove the ban on performances, add an optional condition on compliance with any governing sport guidance). Other changes to Appendix D answer common queries e.g. about hiring for children’s parties, children’s entertainers, toddler groups, games. ACRE’s aim is that as further easing of lockdown takes place further changes to the Information Sheet are likely to primarily be in Appendix D, which should be easier for everyone to keep up with